Daily Jobsite Report
Record the complete jobsite day while the details are still fresh.
Project
Contractor
Weather & Site Conditions
Crew & Labor
Record everyone on site and their hours.
| Name / Company | Trade / Role | Regular Hrs | OT Hrs | Total |
|---|
Subcontractors On Site
Track subcontractor presence and scope.
| Company | Trade | Workers | Work Performed |
|---|
Work Completed Today
Planned Work for Tomorrow
Materials & Deliveries
Document delivered materials, equipment and major quantities.
| Supplier / Source | Material / Equipment | Qty | Condition / Notes |
|---|
Equipment On Site
Record owned or rented equipment used that day.
| Equipment | Owner / Rental | Hours Used | Condition / Notes |
|---|
Delays / Problems
Safety
Visitors / Inspections
Photos / Documentation
Photo descriptions are recorded in V16. Actual project photo uploads can tie into the future Customer Project Portal.
General Notes / Communications
Crew & Labor
Work Completed Today
Materials / Deliveries
Delays / Problems
Safety
Visitors / Inspections
Planned Work for Tomorrow
General Notes / Communications
Photo / Documentation Notes
Write a daily report someone else can use
Daily reports preserve what happened on a job, including who was present, what was completed and what delayed progress. Use factual observations and measurable quantities. Keep assumptions and pending decisions distinct from completed work.
Step by step
- Set the job and report date, then record crew, subcontractors, hours and major equipment.
- Describe completed work by location and quantity. Record deliveries and their condition, inspections, visitors and weather effects.
- Add unresolved decisions, delays and the next-day plan. Save a dated report and print or export a copy for the project record.
Worked example
Two workers each logging 8 regular hours produce 16 crew-hours, not 8. A useful entry is “Installed 120 linear feet of baseboard in Rooms 1–3; Room 4 held pending paint,” rather than “trim work.” Record whether a rain delay affected the whole crew or just one activity.
Do not confuse crew-hours with elapsed time
The report adds the hours entered for each worker. Overtime hours are recorded separately but this is not a payroll calculation. Equipment hours and subcontractor headcounts are separate records. Avoid duplicating one person in both the direct crew and another crew entry.
Should I edit yesterday’s report for today?
Create and save a separate dated report for each workday. Check the report number and date before saving or printing, and retain previous reports rather than replacing the history with a running undated note.