Bid Comparison Tool
Compare bids apples-to-apples before awarding the work.
Project Information
Contractor
Bid Requirements
Define the scope each bidder should be pricing so the comparison stays consistent.
Bidders
Add subcontractors or suppliers and enter each proposal.
Decision Notes
Required Scope
Side-by-Side Comparison
| Bidder | Base Bid | Alternates | Total | Lead Time | Warranty | Payment Terms | Score |
|---|
Exclusions & Clarifications
Decision Notes
Compare the same scope before comparing prices
The cheapest headline bid can become the more expensive choice if important work is excluded. Normalize what each bidder is pricing before using scores or totals. The comparison is a record of your assumptions, not an independent verification of a bidder.
Step by step
- Enter each bidder’s base price, alternates, allowances and tax or fees. Read exclusions and avoid adding an allowance already included in the base.
- Record lead time, duration, warranty and payment terms. Ask bidders to clarify missing scope before scoring them.
- Use a consistent scoring basis, then review price and scope side by side. Save the comparison with the source bids.
Worked example
Bid A is $8,000 but excludes $1,200 of disposal. Bid B is $8,700 and includes disposal. After allowing for comparable disposal, A is $9,200 against B’s $8,700. Confirm both disposal scopes before using that comparison.
Understand the override and score
A positive total override replaces the computed bid total; use it only when you know why the source total differs. The value score averages the five ratings equally. It does not apply custom weighting or establish that the highest-scoring bidder is qualified.
Should I always choose the highest score?
No. Scores summarize your judgment. Check the actual written scope, availability, references, insurance or licensing requirements, and unresolved exclusions before awarding work.